Purchase Systems

Epix-Purchase is used to administer suppliers, purchasing agreements, orders, monitoring of receipts and reconciliation of supplier invoices. Epix-Purchase contains powerful tools for optimising and simulating warehouse inventory.

Articles and article groups can be optimised based on their order point, exponential smoothing (with or without trends), the Wilson formulae or seasonal based prognosis. Dynamic order points with fixed EOK can be used for articles with long delivery times.

Purchase suggestions are generated based on calculated order points or based on fixed days of delivery.

Purchase optimisations can be activated automatically or manually for specific articles or for all articles. The optimisation process generates purchase suggestions which are converted into orders automatically or after manual approval.

Purchase optimisations can be simulated for specific articles using a chosen method of optimisation and a defined set of parameters. The optimisation is based on order history. The result of the optimisation and the calculated statistical properties are shown graphically for both the calculated demand and the actually sold quantities. Purchasers can therefore easily track how well a particular method of optimisation works in practice.

Purchasers can track the status of received goods in real time even if the goods have been received in different warehouse management systems.

Suborder agreements can be defined as parts of purchase agreements. Price, currency and amount are agreed upon for suborder products. The number of called off products are updated at the time of each purchase, so that both the called off and the agreed upon amounts can be tracked. Times of validity can be defined for suborder agreements.

Invoices from suppliers can, when registered, be paired with purchase orders. This gives the purchaser complete information about the ordered amount, expected price and the reported status of received deliveries.

Financial coding are generated automatically according to a set of rules and the purchaser can change them manually. After manual modifications, auditors can choose to approve parts of or full invoices for payment.

Epix gives purchasers and planners a good overview of supply and demand based on actual inventory, customer orders, purchse orders and planned production. Inventory and future needs are presented in graphics broken down into weekly and daily figures per article for a single or multiple warehouses. Shortages and inventory quantities lower than the order points are highlighted in different colors. The operator chooses if future inventory quantities should present calculated, actual or projected values. Purchase orders can be activated directly from the graphical overview.

Reminders are sent for deliveries which have either not been confirmed or executed according to a number of select criteria.

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